PA and HR Coordinator

Description:

Begum Studio is seeking an experienced, proactive, and highly organised PA & HR Coordinator to support both the artist and the wider studio team in ensuring the smooth day-to-day running of the studio.

This role is approximately 70% Personal Assistant support, 20% HR coordination, 10% Studio Administration.

You will manage the artist’s schedule, oversee communications and travel arrangements, provide administrative support across personal and business matters, and manage HR processes for the studio team.

As a small and collaborative studio, we are looking for someone personable, adaptable, and enthusiastic, with a strong work ethic and the ability to work closely with others while providing dedicated support.

PA responsibilities include:

Professional PA:

  • Diary management – coordinate the schedule for both the artist and wider studio team. Deliver daily diary updates and ensure appointments are met in a timely manner.

  • Communications – organise multiple inboxes, respond to requests & invitations, flag urgent enquiries and file email attachments, delegate to the team.

  • Travel - arrange travel, visas and accommodation for both Artist and wider team.

  • Insurances and Maintenance– Studio, building, travel, vehicle (MOT, CC)

Personal PA:

  • Personal and family schedule – keep abreast of the family diary, book holiday travel and accommodation, research and prepare itineraries, book personal appointments, clubs and activities, manage school administration.

  • Home administration – renew home insurance, oversee house maintenance, purchase items for home, book cleaners and decorators when required.

HR Coordinator:

  • Assist with payroll processing and administration, including tracking annual leave, sick leave, overtime, bonuses, annual and salary reviews.

  • Coordinate employee benefits where applicable.

  • Update and maintain HR records ensuring correct policies are followed.

  • Assist with hiring and onboarding new employees, prepare employment contracts and offer letters.

  • Support employees with HR-related questions, maintain positive workplace culture, handle attendance, leave, and performance records, assist with resolving workplace issues professionally.

  • Update company policies and staff handbooks, coordinate with accountants and legal contractors to ensure compliance with employment laws

  • Staff welfare – support the general welfare of both artist and studio team, including booking exercise classes, booking team activities, dinners, and ordering staff gifts.

  • Organize staff training sessions, support employee development initiatives, administrate performance reviews

Studio Administration:

  • Health and Safety documentation - assist the studio team to maintain health and safety standards and records, schedule and document regular checks, organise any maintenance required.

  • Studio maintenance – keep on top of office/studio stocks, book cleaners and general maintenance, schedule facilities checks and respond to building issues when they arise.

  • Bookkeeping – downloading, uploading receipts to Dext and Xero

Essential requirements:

  • Significant experience (min. 2 yrs) working as a PA.

  • Comfortable navigating between both personal and business matters.

  • Advanced organisation skills, with the ability to work in high pressure environments and manage multiple priorities.

  • Excellent diary management skills with experience coordinating busy schedules.

  • Friendly, personable and caring. This role requires you to work closely with others and provide sincere, dedicated support.

  • The ability to work autonomously and take initiative.

  • High level of written and spoken English. 

  • Excellent computer skills and technology fluency.

  • Experience with Xero or similar accounting software.

For this role, experience working in the arts is not required. However, some experience working in creative industries or interest in the arts would be beneficial.

Preferred Requirements:

Previous HR or administrative experience.

CIPD qualification (preferred in the UK).

Experience working in a small business environment is an advantage.

Deadline: Midnight, Sunday 31st of May

Terms:

£32,000 pro rota

8 hours a day, 9am-5pm (including 1 hour paid lunch)

4 days a week - Monday to Thursday

PAYE contract, salary calculated pro rota

To apply, please send a CV and cover letter to jobs@ranabegum.com

IMPORTANT: Please use this subject header - Job Application: PA and HR Coordinator